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24 Questions to Ask Your Wedding Planner for a Perfect Day

Updated: Jun 17

Groom and bride, sunset intimate photoshoot

Step 1: Getting to Know the Wedding Planner

  1. How long have you been planning weddings?

Finding out your wedding planner's experience will give you an understanding of their expertise and ability to handle various wedding scenarios.

  1. How do you handle emergencies or last-minute changes?

Understanding their contingency plans and ability to handle unforeseen circumstances will provide peace of mind. For instance, what is the rain plan, who decides, and when? Although having rain on your wedding day is seen as good luck, having a solid plan in place ensures you're comfortable with any necessary adjustments. 

  1. What wedding trends have you been recommending? 

This question is a great way to test your planners knowledge on current trends. It’s important to know if your wedding planner is able to bring fresh ideas and ensure that your wedding looks and feels up-to-date while still being uniquely yours. 

  1. Do you have experience planning weddings that include children and ensuring they are catered for throughout the event? 

If children will be attending, it's important to know how your planner makes the event enjoyable for them, which in turn allows adults to relax more.

  1.  Can you provide references from past clients?

References allow you to gain valuable insights into your planner's professionalism, communication skills, and ability to deliver on their promises.

  1. Do you have ideas for bringing my vision to life? 

Your planner won't catch every detail right away, but asking this question helps ensure they understand your vision for your special day. For example, if you describe wanting a boho forest vibe and they suggest a beach venue, it might mean they're not fully tuned in to your vision. You want a planner who gets as excited about your vision as you are.

Step 2: Understanding Services and Packages

Wedding invitation package, decorative designs from wedding planner

  1. What specific services do you offer?

Knowing the extent of their services will help determine what they provide in their full planning, partial planning, or day-of coordination services. 

  1.  Do you offer customizable packages?

Wedding planners should be flexible and willing to adapt their services to meet your specific requirements. Customizable packages allow you to choose only the services you need, making the planning process more efficient. 

  1. Can you make me a website? 

Wedding websites are becoming an incredibly popular way to manage your wedding. It’s an efficient and effective way to handle your RSVP’s, convey important information about your big day, update guests on last minute information, and more. Because this tool is so important, it’s beneficial to know if your wedding planner is able to design and maintain your website. 

Step 3: Budget and Contracts

3 story wedding white wedding cake

  1. What is your fee structure?

Understanding your planner's fee structure will help you evaluate whether it fits within your budget. Ask your planner if they have a price list for you to review. 

  1.  Do you have a minimum budget requirement?

Knowing if your planner has a minimum budget requirement ensures they can effectively work within your financial constraints.

  1.  What unforeseen costs do you typically see?

To avoid unexpected costs and stay within your budget, you should ask your planner about unforeseen expenses they have encountered with other clients. For example, have you considered taxes and service charges? Your planner can inform you of unplanned costs that other clients have experienced, allowing you to adjust your budget accordingly.

  1. Can you provide a detailed contract outlining all the services and costs?

A detailed contract is crucial to avoid miscommunication and ensure that both parties are clear on the services to be provided, payment terms, and cancellation policies.

  1. Do you have liability insurance, and what does it cover? 

Ensuring your planner has liability insurance is essential for your peace of mind to cover any unforeseen incidents related to their services.

Step 4: Communication and Availability

Wedding guest table, orange and floral set up

  1. What is your preferred method of communication?

Communication is key during the planning process. Some planners prefer phone calls and text while others prefer to stick to email. Be sure to share your communication preferences as well to ensure your communication is seamless. 

  1. Will you be personally available on my wedding day?

Having your planner present on the wedding day ensures seamless execution and troubleshooting, allowing you to enjoy your special day without worries.

  1. What happens if you can’t be there on my wedding day?  

Life can be unpredictable, so there’s a chance your wedding planner may not be there on your big day. Find out who will step in and what measures are in place to guarantee you're fully taken care of, so you can have peace of mind knowing your wedding will be in good hands no matter what.

Step 5: Vendor Coordination

outdoor wedding venue, with wooden see through tent at the top
  1. Do you have preferred vendors or can I choose my own?

Understanding your planner's approach to vendor selection ensures that you have the freedom to work with vendors who resonate with your style and preferences. Additionally, receiving advice from your wedding planner can simplify and streamline the selection process, making it easier to align with your vision.

  1.  Can you provide a list of vendors you have previously worked with?

Having access to a list of trusted vendors your planner has worked with in the past can simplify the vendor selection process and ensure reliability.

  1. Do you handle contract negotiations with vendors?

Having a planner who takes care of contract negotiations can save you time and potentially secure better deals with vendors. It’s also important to discuss how gratuities are handled. Ask if your planner will manage gratuity payments on your behalf or provide guidelines on how much to tip your vendors, as this can be an essential part of the contracts and final payments.

Step 6: Wedding Photography Coordination

Bride and groom first look photo

  1. How do you coordinate with photographers? 

Your wedding planner will be working with the photographer throughout your ceremony and reception to ensure that your bridal party and family know when and where to go for photos and your planner should ensure photographers are informed of the day's schedule and key moments.

  1. What is your approach to styling scenes? 

Explore the planner's approach to setting up photogenic scenes that reflect your wedding theme, such as a sage green wedding theme.

  1.  How do you integrate special moment photography into the wedding day? 

If you're interested in unique sessions like a 'first look', inquire how these are seamlessly integrated into the day without disrupting the flow of your wedding. 

  1. Could you share some photo galleries from previous weddings you've planned? 

Viewing these images can give you a better understanding of what to expect from a professional photographer and help you identify specific shots you’d like to include in your own wedding.

couple kissing at the alter, outdoor wedding by the lake

Now that you have the essential questions to ask a wedding planner, it's time to start reaching out and scheduling consultations. Ready to take those first steps? Book a complimentary wedding consultation with Kristine Smith and make your wedding dreams a reality!

To stay organized, try the Kristine Smith Designs Wedding Planner Checklist template. This easy-to-use checklist helps you list essential wedding tasks, set timelines for completion, and jot down notes. Download it to your Google Drive, and easily share it with your partner and wedding planner.

Happy planning!


WeddingWire - "10 Questions to Ask Your Wedding Planner"

The Knot - "14 Questions You Need to Ask Your Wedding Planner"

Bride-The Ultimate Guide to Hiring the Right Wedding Planner

Martha Stewart Weddings - "Questions to Ask Your Wedding Planner Before Hiring Them

Wedding Lovely - "Wedding Planner Questions: 21 Key Questions to

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