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Writer's pictureDr. Kristine Smith

How to Plan a Destination Wedding from Start to Finish

Updated: Sep 18



Planning a destination wedding is an exciting journey, but it can also feel a bit overwhelming. With the right guidance, your special day can be both memorable and stress-free. Whether you're envisioning a dreamy location in the U.S. or an international getaway, these ten steps will help you navigate the planning process with ease.


Destination Wedding Planning Checklist


12 to 18 Months Out…

  • Choose a Location

  • Set a Budget

  • Book your Venue

  • Build your Guest List

  • Check Visa Requirements and Renew your Passport (if necessary)

  • Invite your wedding party!

  • Book your wedding planner


9 to 11 Months Out…

  • Book your Vendors 

  • Create your Wedding Website 

  • Send out RSVP (this can be very easy using your wedding website!)

  • Check marriage laws & requirements at your chosen destination 

  • Start your dress and/or tux shopping


6 to 8 Months Out…

  • Book your rehearsal dinner venue 

  • Keep booking your vendors (florist, DJ, hair/makeup artist)

  • Find your officiant in the destination of your choosing 

  • Book your travel and accommodations (book early for the best prices!)


5 to 3 Months Out…

  • Build seating chart & order a place/escort cards

  • Have final wardrobe fittings

  • Pick up your rings

  • Make a list of any additional clothing/accessories you’ll need for your trip

  • Confirm travel plans


1 to 2 Weeks Out…

  • Ensure you have enough cash (in the correct currency) on hand 

  • Pack your bags!


4 to 5 Days Out…

  • Arrive at your destination (ideally 1-2 days before the bulk of your guests)

  • Do a walk-through of your venue

  • Meet with your coordinator and other vendors

  • Apply for marriage license (if doing so locally)

  • Organize arrival bags for delivery to guests’ rooms

  • Do hair & makeup trial (if necessary)


1 Day Out…

  • Have dresses & suits steamed for the entire wedding party

  • Enjoy your rehearsal & rehearsal dinner


Day Of…

  • Give yourself plenty of time to get ready

  • Enjoy your big day!


10 Steps to Planning a Destination Wedding


1. Set Your Budget

Begin by setting a budget to shape your wedding plans, from the venue to the guest list. Be sure to include travel, accommodations, and currency exchange if your wedding is abroad. A clear budget will help you stay on track and make thoughtful decisions for your special day.


2. Choose the Perfect Location

Choose a destination that feels special to both of you. Think about the weather, ease of travel, and local experiences. For inspiration, explore Instagram, Pinterest, or wedding blogs. Some popular spots right now are France, the Amalfi Coast, Greece, Hawaii, California, and Colorado.


3. Plan Ahead

When it comes to a destination wedding, early planning is key, especially if you're targeting a popular location during peak season. Start by booking your accommodations early to secure the best prices and ensure availability for you and your guests. It’s also a good idea to book flights as soon as possible, as prices tend to rise the closer you get to your travel date. Additionally, confirm your wedding venue and any other necessary reservations well in advance to avoid last-minute stress. Planning when to send save the dates for a destination wedding—typically 8-12 months ahead—ensures your guests have plenty of time to prepare and make travel.


4. Research Vendors

Finding the right vendors in an unfamiliar location can be challenging, but it’s essential. Look for local photographers, florists, and caterers who have experience with destination weddings. Instagram and TikTok are great tools for discovering vendors who have worked in your chosen location. Prioritize what’s most important to you—be it the venue, photography, or food—and make sure your budget reflects those priorities.


5. Create a Wedding Website

Keep your guests informed with a wedding website. Include travel details, event schedules, dress codes, and local attractions. An RSVP feature can help you keep track of guest responses effortlessly.


 

Let Kristine Smith Designs take the stress out of planning your destination wedding. From managing travel logistics to coordinating with local vendors, Kristine and her team ensures every detail is expertly handled. Let us make your dream wedding a reality, without the stress.


 

6. Consider Your Guests' Experience

Your guests' comfort and convenience should be a high priority as you plan your destination wedding. Provide them with detailed information about accommodations, transportation, and local activities well in advance. Make sure to clearly communicate whether your wedding will be family-friendly or adults-only, so they can plan accordingly. Offering suggestions for local attractions or group activities can also enhance their overall experience, making your destination wedding a memorable event for everyone involved.


7. Understand Local Culture

Embrace and respect the customs of your chosen destination. Consider incorporating local traditions into your ceremony, serve local foods for dinner, and be mindful of dress codes if you're marrying in a religious or cultural setting.


8. Make It Legal

 Research the legal requirements for marriage in your destination, including any documentation or residency rules. A wedding planner familiar with the area can help navigate these details.


9. Plan for Travel Logistics

Book flights and accommodations early, and arrive a few days before the wedding to finalize details and relax before the celebration. Share travel tips on your website to help guests with their journey.


10. Enjoy the Process

Amidst all the planning, remember to take a step back and enjoy the process. Your destination wedding is not just about the ceremony but also about the experience of being in a beautiful place with your loved ones. Arrive early, soak in the atmosphere, and relish every moment of this unique journey. Blending celebration with vacation is what makes destination weddings so magical.



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